E-Dispatch Notes: Digital Transformation and Business Benefits

E-irsaliye is the digital alternative to the paper dispatch note, documenting the shipment of goods to the buyer. It is created, delivered and stored electronically under revenue administration standards, within the legal framework set by the relevant tax procedure circular.

Paper dispatch notes versus e-dispatch

• Paper dispatch note: A physical document, filled in by hand and carried with the goods.
• E-irsaliye: A document issued electronically, protected by a digital signature, delivered and stored electronically.

Benefits

• Cost savings: Paper, printing, postage and archiving costs disappear.
• Speed and efficiency: It reaches the buyer in seconds and shipping processes speed up.
• Easy tracking and audit: Digital records, transparent accounting and fast checks.
• Hata azaltma: Errors from manual handling drop sharply.
• Security and compliance: Revenue administration standards, digital signatures and protection against unauthorised access.
• Instant notifications: Track document statuses in real time.
• Secure archiving: Digital retention for the statutory period, accessible from anywhere.

How it works in practice

An e-dispatch note is issued before shipment, digitally signed and delivered to the buyer through the revenue administration system. The buyer accepts it, and the document is archived for the statutory retention period.

Use by sector

Logistics and transport: Shipment tracking gets easier. Manufacturing and industry: Goods movements are monitored effectively. Retail and distribution: Goods receipt, stock and inventory management speed up.

E-dispatch notes with Kivi

Kivi automates e-dispatch processes, letting you manage every shipment on one platform, integrated with stock and invoicing.